Watergate Bay Speed Hillclimb Limited Privacy Notice
Watergate Bay Speed Hillclimb Limited respects your privacy and we will only use your personal data in the way we describe in this notice. When using your personal data we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your personal data is used for administering our competitions and events.
Watergate Bay Speed Hillclimb Limited, a company registered in England and Wales under registration number 11362199, is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our registered office address is 14 High Cross, Truro, Cornwall TR1 2AJ. Our contact for privacy and data is Roger Hargreaves, and the contact details are firstname.lastname@example.org.
Collecting your Personal Data
We collect your personal data when you fill in competition event entry forms or book tickets to our events through our ticket shop. The personal data you provide is necessary to enable us to fulfil our contract with you. The information you give us could include:
- Identity Data, such as your name and date of birth
- Contact Data, such as your address, telephone number, email address
- Financial Data, such as payment information
and other information (membership number, competition licence number, vehicle details). When you give us personal data about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.
If you are under 18 years old, we will also ask for personal data from your parent or guardian.
All personal data that you provide to us must be true, complete and accurate. If you provide us with inaccurate or false data, and we suspect or identify fraud, we will record this.
Using your Personal Data
We use your personal data in order to comply with our contractual obligations with you.
For competitors, we use your personal data when you enter our events. We will publish some of your information in the programme and the results, which will be in the public domain. We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.
For ticket purchases, we use your personal data to supply to you the tickets that you have booked, including to contact you with any information relating to the event and to deal with any questions, comments or complaints you have in relation to the event.
We may also use your personal data for our legitimate interests, including enforcing the terms of any other agreement between us, for regulatory and legal purposes (for example anti-money laundering), for audit purposes and to contact you about changes to this policy.
We might use your information to send you marketing messages by email, but only if you have agreed that we can do this by giving us your clear consent – and you can change your mind at any time just by letting us know by contacting us. We will not sell your information to another organisation.
To support your lifetime relationship with motor sport and Watergate Bay Speed Hillclimb Limited we may keep your information indefinitely. Unless we are required to retain information by relevant legislation, we will, at your request, delete your personal data from our system.
Sharing your Personal Data
We may share competitor personal data with MotorsportUK as required by its General Regulations for governing motor sport, with medical personnel, or any other person if we have to comply with a legal obligation. We may also share personal data with service providers, suppliers and sub-contractors we appoint to perform functions on our behalf in accordance with our instructions. We do not allow third-party service providers to use your personal data for their own purposes.
Security for your information
Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Any payment transactions are encrypted using SSL technology. Your information is not transferred outside the European Economic Area. However, you acknowledge that no system can be completely secure. Therefore, although we take steps to secure your personal data, we do not promise that your personal data will always remain completely secure. Any data you transmit to us through our website is at your own risk.
- You may ask us not to process your information for marketing purposes.
- You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies. Please note, we reserve the right to charge an administrative fee if your request is manifestly unfounded or excessive.
- You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you.
- You may make a complaint to the Information Commissioner (ico.org.uk).
If any provision of this policy is held by a court of competent jurisdiction to be invalid or unenforceable, then such provision shall be construed, as nearly as possible, to reflect the intentions of the parties and all other provisions shall remain in full force and effect.
This policy shall be governed by and construed in accordance with the law of England and Wales, and you agree to submit to the exclusive jurisdiction of the English Courts.
We may change the terms of this policy from time to time. You are responsible for regularly reviewing this policy so that you are aware of any changes to it. If you continue to use our website and event ticket shop after the time we state the changes will take effect, you will have accepted the changes.
This privacy notice was last updated on 01 August 2019 and we will communicate any changes to you.